The ACLU Foundation of San Diego & Imperial Counties (ACLUF-SDIC) seeks an Accounting and Business Manager.
The ACLUF-SDIC is a nonpartisan, not-for-profit 501(c)(3) civil liberties and civil rights organization. working to advance equality, freedom and justice through public education and litigation. Together with the ACLU of San Diego & Imperial Counties, the 501(c)(4) nonprofit organization that does our legislative lobbying work, we are a prominent force for the protection and expansion of fundamental rights in California’s second-most populous county (San Diego) and the county with the highest per capita Latina/o population (Imperial).
With affiliate offices in all 50 states, Washington, D.C., and Puerto Rico, the ACLU fights tirelessly in courts, in legislatures, and in communities to defend and preserve the individual rights and liberties guaranteed by the United States Constitution and U.S. laws to everyone in this country. The work of the ACLU Foundation of San Diego & Imperial Counties and ACLU of San Diego & Imperial Counties (known collectively as ACLU-SDIC) encompasses the length of California’s border with Mexico. We collaborate with the National ACLU and with ACLU affiliates in California, on the U.S-Mexico border and throughout the United States. We strive to partner with community organizations and groups across the state and throughout the binational border region.
After 15 months of intensive strategic planning for our future – led by the ACLU-SDIC leadership team, ACLU-SDIC is restructuring to become an integrated advocacy organization that operationalizes our theory of change and prioritizes racial and economic justice, liberation and abolition. We are building on the affiliate’s proven track record of success combining impact litigation, lobbying, legal/policy analysis and research, field organizing, donor mobilization, strategic communications and non-partisan voter engagement to achieve meaningful, lasting social change across our region.
The ACLU-SDIC is dedicated to confronting issues that threaten our most cherished civil rights and freedoms and defending the progress the ACLU has made over its 100-year history. And we are dedicated to working in relationship with people directly impacted by inequity to create a more just and fair society for us all.
POSITION SUMMARY:
The Accounting and Business Manager is responsible for performing the timely and highly specialized accounting work required to accurately maintain the organization’s complete financial records. This role supports the organization’s strategic goals by serving as the lead staff person responsible for the execution of the accounting functions in accordance with GAAP and assisting the organization’s operations and HR functions and reports to the Chief Operating Officer.
MAJOR DUTIES AND RESPONSIBILITIES INCLUDE BUT NOT LIMITED TO:
- Responsibility for all aspects of the monthly accounting cycle which includes:
- Accounts payable
- Cash receipts
- Accounts receivable
- Expense reports
- Bank and credit card reconciliations
- Department budget reports
- Semi-monthly payroll and retirement processing
- Month and year-end close
- Petty Cash
- Assist in preparation of the 990 filings.
- Complete for review 1099s and 1096s
- Coordinate the budget process.
- Produce financial reports as requested by executive team.
- Update quarterly investment charts for board meetings.
- Update Consolidated Charts composed of monthly trends, revenue & expense, liquid assets, and net operating income prior to each board meeting.
- Maintain files and comply with record retention requirements.
- Responsibility for fundraising reconciliation with national database and the Philanthropy Department which includes:
- Monthly and annual reconciliation of fundraising gifts with national database and Philanthropy Department
- Processing credit-card gifts and depositing gifts
- Develop and maintain internal controls as applicable in a small office environment.
- Assess current practices and procedures and make recommendations for improvements.
SPECIFIC HR DUTIES AND RESPONSIBILITIES INCLUDE:
- New staff orientation and training on HRIS, expense reimbursement, and vendor form use
- Audit payroll and personnel databases for completeness and accuracy.
- Provide support to staff and HR consultant in various HR-related topics such as leave and compensation and resolve any issues that may arise.
- Maintain employee files and records.
- Review staff time off requests and reconcile sick and vacation balances.
- Respond to state requests (EDD, withholding requests) and set up payments or payroll changes as requested.
- Updates the HRIS in respect to performance management – view and produces reports, and/or maintains HRIS records.
- Analyze timesheet entries for preparation of schedules for quarterly lobby reports.
QUALIFICATIONS:
- Demonstrated understanding and knowledge of and commitment to civil liberties, civil rights, and the organization’s mission.
- Personal integrity, ability to maintain confidentiality.
- Prior work in foundation and 501(c)(3) and 501(c)(4) organizations preferred.
- Experience with monthly financial accounting cycle including payroll processing.
- Exceptional attention to detail, ability to manage multiple tasks and finish projects within deadlines.
- Excellent organizational, oral, written, and interpersonal skills.
- Highly self-motivated, organized, dependable, and adaptable.
- Experience working with computer programs, such as Microsoft office and QuickBooks.
- Ability to work with diverse communities.
NICE TO HAVE:
- Not-for-profit audit experience for financial statements, workers compensation, retirement processing
- Experience with HRIS
- Experience preparing lobby reports for state and county.
Cultural Compentencies:
Demonstrated awareness of one’s own cultural identity, views about differences, and the ability to learn and build on varying cultural and community norms. A complex understanding of racial justice and the urgency of confronting institutional racism and inequity. Commitment to equity and inclusion as organizational practice and culture. Proven track record of working across lines of race, immigration status, ethnicity, language, class, gender and other identities and experiences including record of arrest or conviction. Courage and impeccable integrity.
PHYSICAL REQUIREMENTS:
While performing the responsibilities of the job, the employee is required to exchange accurate information, detect/identify documents and the information contained in them, move between areas in and out of the office to complete their role. The employee may need to move various equipment including computer to their work location.
Hybrid Working:
The ACLUF-SDIC is headquartered in San Diego, California, though employees have hybrid schedules that allow for remote work.
Compensation:
Salary Range: $72,500 – $108,000
Excellent benefits include four weeks paid vacation; 18 office holidays; medical and dental
insurance for staff members and their families; life and long-term disability insurance; and
401(k) plan with employer match.
What Now?
Please submit a cover letter explaining your interest in and qualifications for the position as detailed in this announcement, a current resume, and names and contact information of three professional references (including as least one supervisor).
Electronic Applications Preferred. To submit your application, please click here.
However, hard-copy applications can be mailed to:
Deputy Director
ACLU Foundation of San Diego & Imperial Counties
P.O. Box 87131
San Diego, CA 92137-7131
The ACLU is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals, veterans, and people with arrest records and/or convictions.
